SequenceFlow_05ja25w ### UNIVERSITY OF VIRGINIA RESEARCH [From Research Ramp-up Guidance](https://research.virginia.edu/research-ramp-guidance) #### Support Report problems and/or submit questions to: askresearch@virginia.edu #### Research Guidance Our general principle is that only research activities requiring on-Grounds presence would be conducted on-Grounds. All other research-related work would continue to be performed by telework until restrictions are lifted. Separate school, department and building specific plans should supplement these guidelines. For research that needs to be on Grounds, the plan is to ramp up in phases with emphasis on safety. The goal of this document is to provide a central framework for resuming activities while allowing for coordinated school specific implementation strategies. The success of the ramp up depends on each researcher placing the safety of themselves and the people around them first, while conducting their research. In order to reduce our risks as much as possible, this must be a partnership between the researchers and the administration. Schools are developing a process for the approval of ramp up requests and enforcement of safety guidelines described in this document. The VPR office is working with the schools to provide the necessary support for business process infrastructure, and working with the COO’s office to coordinate the acquisition of supplies necessary including face coverings and sanitizing supplies. **Instructions for Submitting:** 1. The Research Ramp-up Plan allows for one request to be entered for a single Principle Investigator. In the form that follows enter the Primary Investigator this request is for and other identifying information. The PI's School and Supervisor will be used as needed for approval routing. 2. Provide all available information in the forms that follow to provide an overview of where the research will resume, who will be involved, what supporting resources will be needed and what steps have been taken to assure compliance with [Research Ramp-up Guidance](https://research.virginia.edu/research-ramp-guidance). 3. After all forms have been completed, you will be presented with the option to create your Research Recovery Plan in Word format. Download the document and review it. If you see any corrections that need to be made, return to the corresponding form and make the correction. 4. Once the generated Research Recovery Plan is finalized, proceed to the Plan Submission step to submit your plan for approval. SequenceFlow_05ja25w SequenceFlow_0h50bp3 #### Primary Investigator Information Enter the following information for the PI submitting this request SequenceFlow_0h50bp3 Flow_16y8glw #### Personnel for whom you are requesting access Provide information on all personnel you are requesting approval for reentry into the previously entered lab, workspace and/or office space(s) for conducting research on-Grounds. (If there are personnel already working in the space, include them). #### Exclusive Space previously entered {%+ for es in exclusive %}{{ es.ExclusiveSpaceRoomID + " " + es.ExclusiveSpaceBuilding.label }}{% if loop.last %}{% else %}, {% endif %}{% else %}No exclusive space entered{% endfor %} #### Shared Space previously entered {%+ for ss in shared %}{{ ss.SharedSpaceRoomID + " " + ss.SharedSpaceBuilding.label }}{% if loop.last %}{% else %}, {% endif %}{% else %}No shared space entered.{% endfor %} **Note: no undergraduates will be allowed to work on-Grounds during Phase I.** Flow_0hc1r8a Flow_1yxaewj If applicable, provide a list of any [Core Resources](https://research.virginia.edu/research-core-resources) utilization of space and/or instruments along with the name(s) and email(s) of contact person(s) in the core with whom you have coordinated your plan. (Core facility managers are responsible for developing a plan for their space) Flow_1n69wsr Flow_13pusfu #### End of Research Ramp-up Plan Workflow Thank you for participating, Flow_05w8yd6 Your Research Ramp-up Plan has been generated and is available in the Files pop-out found in the upper right hand corner of this application Click on the file name link to download the MS Word file, open and review. If changes are needed, choose the appropriate menu choice to make your edits, clicking Save when done. Note that you will need to revisit subsequent steps so the application can check to see if your edits impacted future workflow decisions. All your data will be persevered and you will need to click the Save button on each step to proceed. When your Research Ramp-up Plan is complete and ready to submit for review and approval, click the Continue button below. Flow_0aqgwvu Flow_1e2qi9s #### Space used by {{ PIComputingID.label }} and shared with other PIs. If all space is exclusive and not shared with one or more other investigators, Click Save to skip this section and proceed to the next section. Flow_0o4tg9g Flow_1n69wsr #### Space managed exclusively by {{ PIComputingID.label }} Submit one entry for each space the PI is the exclusive investigator. If all space is shared with one or more other investigators, click Save to skip this section and proceed to the Shared Space section. Flow_0uc4o6c Flow_0o4tg9g Flow_13pusfu Flow_0hc1r8a #### Distancing requirements: Maintain social distancing by designing space between people to be at least 9 feet during prolonged work which will be accomplished by restricting the number of people in the lab to a density of ~250 sq. ft. /person in lab areas. When moving around, a minimum of 6 feet social distancing is required. Ideally only one person per lab bench and not more than one person can work at the same time in the same bay. Flow_1itd8db Flow_1lo964l Describe physical work arrangements for each lab, workspace and/or office space previously entered. Show schematic of the space organization to meet the distancing guidelines (see key safety expectations for ramp-up). - Show gross dimensions, location of desks, and equipment in blocks (not details) that show available space for work and foot traffic. - Indicate total square footage for every lab/space that you are requesting adding personnel to in this application. If you would like help obtaining a floor plan for your lab, your department or deans office can help. You can also create a hand drawing/block diagram of your space and the location of objects on a graph paper. - Upload your physical layout and workspace organization in the form of a jpg image or a pdf file. This can be hand-drawn or actual floor plans. - Show and/or describe designated work location for each member (during their shift) in the lab when multiple members are present at a time to meet the distancing guidelines. - Provide a foot traffic plan (on the schematic) to indicate how people can move around while maintaining distancing requirements. This can be a freeform sketch on your floor plan showing where foot traffic can occur in your lab, and conditions, if any, to ensure distancing at all times. (e.g., direction to walk around a lab bench, rules for using shared equipment located in the lab, certain areas of lab prohibited from access, etc.). Flow_1lo964l Flow_0wgdxa6 #### Health Safety Requirements: Use the EHS [Lab Safety Plan During COVID 19 template](https://www.google.com/url?q=http://ehs.virginia.edu/files/Lab-Safety-Plan-During-COVID-19.docx&source=gmail&ust=1590687968958000&usg=AFQjCNE83uGDFtxGkKaxjuXGhTocu-FDmw) to create and upload a copy of your laboratory policy statement to all members which includes at a minimum the following details: - Laboratory face covering rules, use of other PPE use as required - Adherence to individual schedules, check-in, check out requirements - Completion of online EHS safety training requirement - Health self-attestation requirement - Sanitizing procedures including frequency and type of disinfectants to use - Where and how to obtain PPE including face covering Flow_0wgdxa6 Flow_0judgmp Flow_0judgmp Flow_11uqavk #### By submitting this request, you understand that every member listed in this form for on Grounds laboratory access will: - Complete [online COVID awareness & precaution training module](https://researchcompliance.web.virginia.edu/training_html5/module_content/154/index.cfm) - Complete daily health acknowledgement form signed (electronically) –email generated daily to those listed on your plan for access to on Grounds lab/research space - Fill out daily work attendance log for all lab members following your school process to check-in and out of work each day. Flow_08njvvi Flow_0j4rs82 #### Script Task This step is internal to the system and do not require and user interaction Flow_11uqavk Flow_0aqgwvu complete_template('ResearchRampUpPlan.docx','RESEARCH_RAMPUP') #### Approval Process The Research Ramp-up Plan and associated documents will be reviewed by{{ " " + ApprvlApprvrName1 }}{{ '.' if ApprvlApprvrName2 == 'n/a' else ' and ' + ApprvlApprvrName2 + '.' }} While waiting for approval, be sure that all required training has been completed and supplies secured. Additionally, if any Area Monitors were not known prior to submission, they will need to be discovered before proceeding. When the approval email notification is received, confirming the three questions below and adding any missing Area Monitors will enable the Save button. If a rejection notification is received, go back to the first step that needs to be addressed and step through each subsequent form from that point. SequenceFlow_0qc39tw #### Business Rule Task This step is internal to the system and do not require and user interaction Flow_1e2qi9s Flow_08njvvi ### Stay Here, In Case Something Changes If anything changes in the Research Ramp-up Plan submitted, click **Start over** at the top of the menu and step through each form, updating as needed. Data will be preserved, so if no changes are needed on a specific form, click Save and proceed. If notification is received that the Research Ramp-up Plan approval process is no longer required, click Continue to close out the workflow process. Flow_0cpmvcw Flow_05w8yd6 #### Ready to Ramp-up Research Notify the Area Monitor for #### Exclusive Space {%+ for es in exclusive %}{{ es.ExclusiveSpaceRoomID + " " + es.ExclusiveSpaceBuilding.label + " - " }}{% if es.ExclusiveSpaceAMComputingID is not defined %}No Area Monitor entered{% else %}{{ es.ExclusiveSpaceAMComputingID.label }}{% endif %}{% if loop.last %}{% else %}, {% endif %}{% else %}No exclusive space entered{% endfor %} #### Shared Space {%+ for ss in shared %}{{ ss.SharedSpaceRoomID + " " + ss.SharedSpaceBuilding.label + " - " }}{% if ss.SharedSpaceAMComputingID is not defined %}No Area Monitor entered{% else %}{{ ss.SharedSpaceAMComputingID.label }}{% endif %}{% if loop.last %}{% else %}, {% endif %}{% else %}No shared space entered.{% endfor %} SequenceFlow_0qc39tw Flow_0cpmvcw #### Script Task This step is internal to the system and do not require and user interaction Flow_0j4rs82 Flow_07ge8uf request_approval('ApprvlApprvr1','ApprvlApprvr2') #### Script Task This step is internal to the system and do not require and user interaction Flow_16y8glw Flow_0uc4o6c update_study('title:PIComputingID.label','pi:PIComputingID.value') #### Weekly Personnel Schedule(s) Provide initial weekly schedule(s) for the PI and all personnel for whom access has been requested, indicating each space they will be working in and all shifts, if applicable. ##### Personnel and spaces they will work in previously entered {%+ for p in personnel %}{{ p.PersonnelComputingID.label + " - " + p.PersonnelSpace }}{% if loop.last %}{% else %}; {% endif %}{% endfor %} **Note:** If any schedule changes after approval, please re-submit revised schedule(s) here for re-approval. Flow_1yxaewj Flow_1itd8db #### Business Rule Task This step is internal to the system and do not require and user interaction Flow_07ge8uf Flow_0peeyne #### Business Rule Task This step is internal to the system and do not require and user interaction Flow_0peeyne Flow_0tqna2m